Policies and procedures

Enrollment and Registration

Admission to private and group instruction begins with completion of a new student registration form and submission of a non-refundable $35 fee. Students who enroll in a class after the start of the semester will be assessed a $20 fee. Students registered for fall lessons/classes are automatically renewed for second semester. Any changes (including withdrawal) must be communicated in writing prior to the start of second semester (csa@wheaton.edu). Once second semester begins, all regular attendance/withdrawal policies are in effect. The annual spring non-refundable re-registration fee for continuing students is $80, with $60 credited to each student's account toward fall semester tuition.

CHANGE IN ENROLLMENT

Withdrawal: Notification of any student withdrawal must be submitted to the office in writing (csa@wheaton.edu).A $25 cancellation fee will be assessed for students who enroll and subsequently withdraw prior to the first class. A student who withdraws during the first four weeks of the semester will be charged for the weeks prior to withdrawal, plus 50% of the semester’s remaining tuition. For a withdrawal after week four of the semester there is no tuition refund except in the case of serious illness or relocation, the final determination of which shall be made by CSA.
Change in Lesson Length: Any changes in the duration of lessons are at the discretion of the teacher.
Suzuki/Prep Groups: Group classes are assigned according to the child’s level and experience. Once a group assignment is made, it is not our policy to accommodate changes. If a student chooses not to participate in a group class, there will be no tuition adjustment.

TUITION AND PAYMENTS

Tuition for private and group instruction is billed by semester and payable in full upon receipt of the billing statement. A payment plan is available by contacting the office. A $35 fee will be assessed for any returned checks.

Family Discount* (If more than one student in program):
Suzuki/Preparatory Private Lessons: $30 per student/per semester
Early Childhood/Visual Arts/Semi-Private Lessons: $15 per student/per class

Employee Discount* 10% for all Wheaton College Employees
* Discounts do not apply to ensembles

PASt due accounts

Delinquent accounts will be charged 6% interest following each semester/summer. CSA reserves the right to suspend or discontinue instruction of any student with a past due account. Seriously delinquent accounts will be referred to a collection agency.

SCHOLARSHIP FUNDS

Thanks to the generous support of our Annual campaign contributors, scholarship assistance is available for those with demonstrated need. Aid is awarded based on household income, family size, and financial obligations. It is limited by the availability of funds and subject to facility and program capacity.

Current students may request a scholarship application at any time. New students may inquire when requesting registration information. Application deadlines are as follows:
August 1 - Fall semester
December 1 - Spring semester

ATTENDANCE/MAKEUP POLICY

Students are expected to be present for all lessons and classes.
Private instruction: If a student cancels a lesson, the teacher is not obligated to make up the lesson, nor will tuition be adjusted. If the teacher cancels the lesson, it will be made up. Parents are encouraged to trade lessons with another student when conflicts arise. It is the student’s responsibility to verify the time/location of a traded lesson. Please notify the teacher of a cancellation or trade prior to the lesson.
Group instruction: Class absences may not be made up. When a teacher is absent the class will be made up if a substitute is not available.

PARENT/TEACHER CONFERENCES

Parent/teacher conferences are held for private lesson students in January. A specific lesson time will be designated as a conference time.

STUDENT PHOTOGRAPHS

Photographs and video footage of students engaged in class, lessons, or performance activities may be used for publicity purposes.

WEATHER CONDITION CANCELLATIONS

CSA does not necessarily follow public school cancellations. When weather conditions are questionable, cancellation notification will be as follows:
Classes: Check CSA voicemail message: 630/752.5567
Private Lessons: Teachers will notify their students

HEALTH POLICY

Providing a healthy environment for all participants in CSA is a priority to the organization. Therefore, CSA and Wheaton College reserve the right to limit attendance at individual or group lessons/classes to teachers and students, determined at our discretion, not to be a health risk to others. Participants suffering from infectious diseases, open wounds, persistent coughs or colds or other potentially transmissible health conditions are to cancel lessons. The effect on tuition of such changes will be in accordance with the Attendance/Makeup Policy.

EQUAL OPPORTUNITY

CSA does not discriminate on the basis of race, color, age, nationality, sex, ethnic origin, or religious belief in its admission, financial aid or other educational policies.

Your signature on our registration form/contract indicates that you understand and agree to abide by the above enrollment regulations, and that you consent to our use of photos of you and/or your child for publications or publicity purposes.